If your business has purchased a franking machine, you should know how to use it properly. In your thoughts you simply need to put your mail into the machine and you will have your franked mail. This is not exactly correct because The Royal Mail has standards that every business that uses a franking machine should know and apply to the process. Below are the basics of how to use a franking machine.
A mail franking license is important before you can use a franking machine. You should know and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 before you can get your franking license. There are rules to follow when preparing your mail and you should be strict in following them. The license is then provided by the franking machine suppliers.
When you have your license, you then have to set your machine. Make sure that you do a test print every time you will use it. The machine should then be set to ?0.00. This is the way to ensure that your machine has enough ink. Your mail can be delayed or surcharged if it has marks that cannot be read. You can claim back mistakes in franked printing, but there is a 15% charge, so be sure to get it right.
Before you start printing, make sure you set up the proper price, time, and date. Always double check your settings. Although there are machines that automatically changes the date and time, it does not hurt to be careful and to make sure that the machine is correctly sunchornized.
To give clear and legible marks to packets and envelopes that are not of standard size, then you can frank these by using labels. The Royal Mail is strict with illegible marks on the mail. These labels can be bought from franking machine suppliers or online stores. if you want to save on franking machine labels and ink, compare prices among different suppliers and choose the most affordable one.
There should be a return address on your envelope. The latest specifications on return addresses should be followed so ask your franking supplier about it. If your return address is incorrect, then you mail can be delayed or returned to you.
Using red ink for franking marks is the standard and for those using cleanmail products, the ink should be blue. A clear and complete mark must be printed on the right hand corner of your mail.
You can save a lot on your postage fee with a franking machine. Franking has many different types so choose one that your business needs. You can check out different types of franking machine online so you can choose the right one for your business.